Privacy Policy
KaelSite (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (kaelsite.com), use our mobile app, or access our services (collectively, the “Services”).
By using KaelSite, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We collect the following types of information:Personal Information
- Name, email address, phone number, job title, and company details
- Login credentials and account information
- Profile photo (optional)
- Projects, Temporary Works Registers, inspections, issues, certificates, and reports
- Photos, videos, voice notes, digital signatures, and geotagged location data
- Inspection forms and completed checklists
- Device information, IP address, app version, and operating system
- Usage patterns and interaction data
- Location data (when you enable GPS for geotagging)
- Questions asked to the AI Training Coach and responses (anonymised where possible)
- Provide, maintain, and improve the KaelSite Services
- Process project creation, inspections, and report generation
- Enable team collaboration and role-based access
- Send important notifications (inspection reminders, expiry alerts, etc.)
- Generate AI-powered reports and training guidance
- Ensure compliance with BS 5975 and CDM 2015
- Improve our AI models (with anonymised data where possible)
- Analyse usage to enhance user experience
We do not sell your personal data.
We may share information with:
- Team Members you invite to your projects (as per your permissions)
- Service Providers (hosting, cloud storage, payment processors, analytics) who are bound by strict data protection agreements
- Legal Authorities when required by law (e.g., court order or regulatory request)
We implement industry-standard security measures including encryption, access controls, regular audits, and secure data centres to protect your information. However, no system is completely infallible.
5. Data Retention
We retain your data for as long as your account is active or as needed to provide the Services. You can request deletion of your account and data at any time (subject to legal obligations).
6. Your Rights (GDPR & UK Data Protection Act)You have the right to:
- Access, correct, or delete your personal data
- Object to or restrict processing
- Data portability
- Withdraw consent where applicable
7. Cookies and Tracking
We use essential cookies to operate the website and optional analytics cookies to understand usage. You can manage cookie preferences through your browser settings.
8. International Data Transfers
Your data is primarily stored in the UK/European Economic Area. Where data is transferred outside these regions, we ensure appropriate safeguards are in place.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes via email or in-app notification.10. Contact UsIf you have any questions about this Privacy Policy, please contact us at:Email: support@finodax.com